Privacy Policy
Effective Date: February 6, 2026
Last Updated: September 16-2025
BEAUREGARD ACCOUNTING INC & ANNETTE DOUGLAS TAX PREPARATION INC. (“[Company],” “we,” “us,” or “our”) is committed to protecting the privacy and security of the personal information entrusted to us by our customers, clients, applicants, employees, and other individuals.
As a financial-services organization, we recognize that the information we handle may be highly sensitive, including financial, identification, credit, transactional, and account information. We maintain safeguards and privacy practices designed to protect this information and comply with applicable Canadian privacy and financial-services legislation.
This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information.
1. Scope
This Privacy Policy applies to personal information collected by [Company] through our websites, applications, platforms, products, services, offices, customer-service channels, and other interactions with us.
Depending on our business activities and jurisdiction, our privacy practices may be subject to federal and provincial privacy legislation and financial-services requirements, including the Personal Information Protection and Electronic Documents Act (PIPEDA), applicable provincial privacy legislation, and sector-specific legislation and regulatory requirements.
We also monitor developments in Canadian privacy legislation, including Bill C-36, the proposed Protecting Privacy and Consumer Data Act, and will update our privacy management practices as applicable requirements come into force.
2. What Is Personal Information?
“Personal information” generally means information about an identifiable individual.
Depending on the products and services you use, the information we collect may include:
- Name, address, telephone number, email address, and other contact information;
- Date of birth and identification information;
- Government-issued identification and identification numbers, where permitted or required;
- Social Insurance Number (SIN), where permitted and appropriate;
- Financial information, including income, assets, liabilities, account information, balances, transactions, and payment information;
- Credit information, credit history, credit scores, and information obtained from credit reporting agencies;
- Employment and business information;
- Information relating to applications for financial products or services;
- Information regarding transactions and payment activity;
- Authentication information, security questions, passwords, and account credentials;
- Information collected for fraud prevention, identity verification, sanctions screening, and anti-money-laundering purposes;
- Device, browser, IP address, location, and technical information when you use our digital services;
- Communications and records of interactions with us, including telephone calls, emails, chats, and correspondence;
- Information obtained from third parties where permitted by law; and
- Other information necessary to provide, administer, secure, or improve our products and services.
3. How We Collect Personal Information
We may collect personal information directly from you when you:
- Apply for or use our products or services;
- Open or maintain an account;
- Contact us;
- Complete an application or form;
- Make or receive a transaction;
- Use our websites, applications, or online services;
- Participate in surveys, promotions, or other programs; or
- Communicate with our representatives.
We may also collect information from other sources where permitted or required by law, including:
- Credit reporting agencies;
- Financial institutions and payment networks;
- Fraud-prevention and identity-verification providers;
- Government authorities and public databases;
- Regulatory and law-enforcement authorities;
- Service providers and business partners; and
- References or other persons where authorized or permitted.
4. Purposes for Collecting, Using, and Disclosing Personal Information
We collect, use, and disclose personal information only for identified and appropriate purposes, subject to applicable law.
These purposes may include:
Providing financial services
We may use personal information to:
- Open and administer accounts;
- Process transactions and payments;
- Provide loans, credit, investment, insurance, or other financial products;
- Assess applications and eligibility;
- Manage customer relationships;
- Provide statements, confirmations, notices, and other communications; and
- Provide customer support.
Identity verification and security
We may use personal information to:
- Verify your identity;
- Authenticate transactions and account access;
- Detect and prevent fraud;
- Protect our systems and customers;
- Investigate suspicious or unauthorized activity; and
- Maintain the security and integrity of our services.
Credit and risk assessment
Where applicable, we may collect, use, and disclose information for:
- Credit assessments;
- Credit reporting;
- Risk management;
- Underwriting;
- Debt administration and collection; and
- Preventing financial crime.
Legal and regulatory obligations
We may collect, use, and disclose information to comply with applicable laws and regulatory requirements, including requirements relating to:
- Anti-money laundering and terrorist financing;
- Know-your-client/customer identification;
- Tax reporting;
- Sanctions;
- Fraud prevention;
- Financial reporting;
- Regulatory examinations;
- Court orders and legal proceedings; and
- Requests from government, regulatory, or law-enforcement authorities.
Business administration
We may use personal information to:
- Operate and manage our business;
- Maintain records;
- Conduct audits and quality assurance;
- Manage technology and information systems;
- Analyze and improve our products and services;
- Conduct internal investigations;
- Manage risk; and
- Protect our legal rights and interests.
5. Consent
Where required by applicable law, we will obtain meaningful consent before collecting, using, or disclosing personal information.
The form of consent may vary depending on the sensitivity of the information and the circumstances.
In certain circumstances, we may collect, use, or disclose personal information without consent where permitted or required by law. Examples may include activities necessary to comply with legal obligations, prevent fraud, investigate unlawful activity, protect our customers or organization, or respond to lawful requests from government or regulatory authorities.
Where consent is required, you may withdraw consent subject to legal or contractual restrictions and reasonable notice. Withdrawal of consent may affect our ability to provide certain products or services where the information is necessary to provide or administer those services.
6. Financial and Credit Information
Because we provide financial services, we may need to collect and use financial and credit information to determine eligibility, manage risk, administer accounts, and provide requested products and services.
Where applicable, we may obtain information from credit reporting agencies and may provide information to credit reporting agencies in accordance with applicable law.
We may also use information relating to your financial circumstances, transaction history, payment history, and other relevant information for fraud prevention, risk management, account administration, and regulatory compliance.
7. Social Insurance Numbers
Where permitted or required, we may request your Social Insurance Number (SIN).
Where the SIN is not legally required, we will explain the purpose for requesting it and whether providing it is optional.
We will not use your SIN for purposes unrelated to the purpose for which it was collected except where permitted or required by law.
8. Disclosure to Service Providers
We may disclose personal information to third-party service providers that assist us in operating our business.
These providers may include:
- Cloud and technology providers;
- Payment processors;
- Data-storage providers;
- Customer-service providers;
- Identity-verification providers;
- Fraud-prevention providers;
- Credit reporting agencies;
- Document and communications providers;
- Professional advisers;
- Auditors; and
- Other suppliers necessary to provide our services.
We take reasonable steps to ensure that service providers receiving personal information are subject to contractual, technical, organizational, and other safeguards appropriate to the sensitivity of the information.
We remain responsible for personal information under our control even when it is processed by a service provider, subject to applicable law.
9. Cross-Border Processing
Some of our service providers or affiliates may process or store personal information outside Canada.
When personal information is transferred to another jurisdiction, it may be subject to the laws of that jurisdiction and may be accessible to courts, law-enforcement agencies, regulators, or other lawful authorities in accordance with applicable law.
We take reasonable contractual, organizational, and technical measures to protect personal information transferred to service providers or other organizations outside Canada. However , certain backdoor law in the USA might apply to data held in Canada or outside , by USA companies.
10. Employee Access and Confidentiality
Access to personal information is restricted to individuals who require the information for legitimate business, legal, regulatory, or service-related purposes.
We maintain controls designed to prevent unauthorized access, use, disclosure, modification, or destruction of personal information.
Employees and representatives who have access to personal information are expected to comply with applicable privacy, confidentiality, security, and information-management requirements.
We may monitor access to our systems and maintain audit logs to detect and investigate unauthorized access or activity.
11. Automated Decision-Making and Technology
We may use automated systems, algorithms, analytics, artificial intelligence, or other technology to assist with certain business activities, including:
- Fraud detection;
- Identity verification;
- Risk assessment;
- Credit or eligibility assessment;
- Security monitoring;
- Customer-service functions;
- Transaction monitoring; and
- Product and service analysis.
Where applicable law provides rights or protections relating to automated decision-making, we will provide applicable information and processes required by law.
12. Cookies and Electronic Technologies
Our websites and applications may use cookies, pixels, analytics tools, device identifiers, and similar technologies.
These technologies may be used to:
- Operate our websites and applications;
- Maintain security;
- Authenticate users;
- Remember preferences;
- Analyze website usage;
- Detect fraud or suspicious activity; and
- Improve our services.
Where required, we will obtain consent for non-essential cookies or similar technologies.
13. Safeguards
We maintain administrative, technical, and physical safeguards appropriate to the sensitivity of the personal information we hold.
These safeguards may include:
- Encryption;
- Access controls;
- Authentication mechanisms;
- Network and endpoint security;
- Monitoring and logging;
- Employee training;
- Confidentiality obligations;
- Secure physical facilities;
- Data-loss prevention controls;
- Vendor-risk management;
- Incident-response procedures; and
- Regular security and privacy assessments.
No method of transmitting or storing information can be guaranteed to be completely secure. However, we take reasonable measures to reduce privacy and security risks.
14. Privacy Breaches and Security Incidents
We maintain procedures for identifying, containing, investigating, documenting, and responding to privacy and security incidents.
Where a breach of personal information occurs, we will assess the circumstances and take steps required by applicable law, which may include notifying affected individuals, regulators, law-enforcement authorities, or other organizations.
15. Retention of Personal Information
We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, provide services, satisfy contractual obligations, resolve disputes, maintain business records, prevent fraud, and comply with legal and regulatory requirements.
Retention periods may vary depending on the type of information and the applicable legal or regulatory requirements.
When personal information is no longer required, we take reasonable measures to securely destroy, erase, or anonymize it.
16. Accuracy of Personal Information
We take reasonable steps to ensure that personal information in our possession or control is sufficiently accurate, complete, and current for the purposes for which it is used.
You may contact us to request correction of inaccurate or incomplete personal information.
17. Access to Personal Information
Subject to applicable legal exceptions, you may request access to personal information that we hold about you.
Your request should include sufficient information to allow us to identify you and locate the relevant records.
We may need to verify your identity before processing an access request.
We will respond to access requests within the time required by applicable law.
Certain information may be withheld where permitted or required by law.
18. Correction Requests
If you believe that information, we hold about you is inaccurate or incomplete, you may request that it be corrected.
Where appropriate, we will investigate the request and make corrections or document the disagreement in accordance with applicable law.
19. Privacy Complaints
If you have a concern about our handling of your personal information, please contact our Privacy Officer using the contact information below.
We will investigate privacy complaints and respond within a reasonable period and in accordance with applicable law.
If you are not satisfied with our response, you may have the right to contact the applicable privacy regulator, including the Office of the Privacy Commissioner of Canada or the relevant provincial privacy authority.
20. Privacy Officer
Our Privacy Officer is responsible for overseeing our privacy program and responding to privacy-related inquiries and requests.
Privacy Officer: LEILA CONSTANT
Company: BEAUREGARD ACCOUNTING INC & ANNETTE DOUGLAS TAX PREPARATION INC.
Address: 200 – 4145 NORTH SERVICE ROAD, BURLINGTON, ON L7L 6A3
Email: admin@beauregardaccounting.ca
Telephone: 8336623687
21. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our services, business practices, technology, legal requirements, or regulatory expectations.
When we make material changes, we will provide notice as required by applicable law.
The updated Privacy Policy will be posted on our website with its effective date.
22. Applicable Privacy Laws
Our privacy practices are intended to comply with applicable Canadian privacy legislation and other legal and regulatory requirements.
As applicable to our organization, this may include federal privacy legislation, provincial privacy legislation, financial-services legislation, anti-money-laundering requirements, consumer-protection requirements, and regulatory requirements.
Bill C-36: At the date of this Privacy Policy, Bill C-36, the proposed Protecting Privacy and Consumer Data Act, has been introduced but has not yet come into force. We monitor the legislative process and will update our privacy program and this Privacy Policy as necessary if the legislation is enacted and its requirements become applicable to our organization.
23. Marketing
When you sign up for a promotion like a sweepstakes, or subscribe to receive our newsletter or marketing/promotional messages, we use your personal information to help us decide which products, services and offers may be of interest to you.
We will send marketing messages to you if you have asked us to send you information, bought goods or services from us, or if you provided us with your details when you entered a competition or registered for a promotion. If you opt out of receiving marketing messages, we may still send you non-promotional emails. We will ask for your consent before we share your personal information with any third party for their direct marketing purposes.
You may unsubscribe from marketing messages through a link we include on messages we send you. You can also ask us to stop sending you marketing messages at any time by contacting us at: admin@beauregardaccounting.ca.
WHAT IS OUR LEGAL BASIS FOR PROCESSING?
In certain countries we are required to have a legal basis for collecting and using your personal information.Our legal basis will depend on the personal information concerned and the specific context in which we collect it. We will normally collect personal information from you only where we have your consent to do so, where we need your information to perform a contract with you, or where the processing is in our legitimate interests and not overridden by your fundamental rights. In some cases, we may also have a legal obligation to collect personal information from you or may otherwise need the personal information to protect your vital interests or those of another person.
If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the details provided in the “Contact Us” section below.